Privacy and Cookies Policy

Effective Date: [12.03.2020]

This Privacy and Cookies Policy explains the methods of collection and processing, both online and offline, of the personal data and certain types of technical and web browsing information you provide through the website https://www.vollerfilters.co.uk (Our Website) managed by VOLLER FILTERS UK LIMITED (VOLLER FILTERS UK).

VOLLER FILTERS UK acknowledges the importance of the confidentiality, protection, and other relevant aspects regarding the information provided through Our Website.

VOLLER FILTERS UK prioritizes your security and endeavors to be transparent in storing your information. This Privacy Policy and Cookies Policy outline what types of personal data are collected, how this information is used, with whom and for what purpose it is shared, what rights you have regarding your personal data, and how you can exercise these rights.

Please read this Privacy and Cookies Policy before using and/or submitting your personal information on Our Website. By approving this Privacy Policy or continuing to use Our Website without approval, you acknowledge that, within the limits specified below, your personal and/or non-personal data will be processed, recorded, stored, and retained for legal periods or for the duration announced/declared by VOLLER FILTERS UK company, and will be analyzed, classified, updated, transferred, and shared with third-party business partners and/or consultants for the purpose of providing VOLLER FILTERS UK services.

Personal Data

"Personal Data" refers to any information that identifies you or could be used to identify you. The information sent to Our Website or collected through Our Website and stored in accessible form, falling under the scope of personal data, is subject to this Privacy Policy and Cookies Policy. Your personal data obtained through the means specified above includes, but is not limited to, your name, surname, email address, phone number, ID number, address, company information such as the company you work for and your position, company title for corporate accounts, billing information, tax office name and number, company address, payment information such as credit card number, expiration date, account number, and internet protocol (IP) address; for job applicants applying through Our Website, your name, surname, email address, phone number, mailing address, education and employment information, professional experience information, resume, cover letter, work permit information, and other personal information you choose to share with us.

In this context, VOLLER FILTERS UK collects your personal data based on the following legal grounds specified in The General Data Protection Regulation (GDPR):

• Your explicit consent when necessary,
• Clear provision in the laws,
• Necessity for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,
• Necessity for compliance with a legal obligation,
• Data processing being necessary to protect your vital interests or of another natural person,
• Processing being necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller,
• Processing being necessary for the purposes of the legitimate interests pursued by the controller or by a third party.

Methods of Collection and Processing of Personal Data

The personal information you enter into data fields on Our Website is processed by VOLLER FILTERS UK. You may send your information through Our Website for purposes such as obtaining information on various topics, registering for VOLLER FILTERS UK programs, contacting VOLLER FILTERS UK, submitting job applications, or responding to surveys.

In addition to these, even if you do not provide information online, VOLLER FILTERS UK may collect information about your visits to Our Website. Examples of such information include your browser type, browser language, operating system, internet protocol (IP) address, URLs of websites visited before and after visiting Our Website, your web searches leading you to Our Website, the web pages you viewed, the advertisements you viewed, and the links you clicked on Our Website.

VOLLER FILTERS UK protects the personal data it processes by taking all necessary administrative and technical measures required by GDPR and other relevant legislation. Additionally, VOLLER FILTERS UK may take additional measures in line with social expectations, although not required by the relevant legislation, to ensure the privacy and security of your personal data.

By providing your personal data to VOLLER FILTERS UK, you explicitly consent to the collection, transfer, storage, and thus processing of this information. VOLLER FILTERS UK uses the personal data you provide through Our Website's contact forms to answer your queries and assist you effectively. Additionally, the personal data obtained when purchasing services offered through Our Website is used for processing your payments and providing you with the relevant service in full; the personal data obtained when applying for a job through Our Website is used for evaluating your application and proceeding to the subsequent stages of the recruitment process.

VOLLER FILTERS UK may merge the personal data you provide online with your offline personal data and/or data obtained from third parties in compliance with GDPR and other relevant regulations. VOLLER FILTERS UK uses this merged personal data to improve Our Website's design, communicate information to you, enhance our marketing and research activities, and facilitate other commercial transactions.

To protect your privacy, you can limit the amount and type of personal data VOLLER FILTERS UK collects about you by not providing information we do not request. By providing personal data that we have not requested but that you choose to share with us, you acknowledge that you have provided your explicit consent for the processing of this personal data. In any case, VOLLER FILTERS UK will process your personal data in compliance with GDPR and other relevant legislation and will prioritize the confidentiality and security of your data to the highest extent.

VOLLER FILTERS UK may share your personal data with third parties located domestically with whom we market our services and/or conduct joint activities. VOLLER FILTERS UK may also share your information with third parties with whom we have established contact for the conduct of our business activities. VOLLER FILTERS UK does not transfer your personal data abroad.

For the purpose of fulfilling its legal obligations (including but not limited to combating crime and the threat to state and public security), VOLLER FILTERS UK may share your personal data with public institutions and organizations authorized to request such data.

Your personal data is collected and stored in physical and/or electronic environments and retained in compliance with GDPR for the periods prescribed in the relevant legislation or required by the processing purpose.

Measures Regarding the Protection of Personal Data

A limited number of VOLLER FILTERS UK employees have access to the personal data you provide through Our Website. Our employees are trained on the importance of confidentiality, processing, and managing visitors' data in compliance with the law.

Protection of personal data is of great importance to VOLLER FILTERS UK. VOLLER FILTERS UK takes necessary measures to prevent unauthorized access to personal data and/or ensure that this information is not lost, misused, disclosed, altered, or destroyed.

VOLLER FILTERS UK is committed to taking all necessary technical and administrative measures and exercising due diligence to ensure the confidentiality and security of your personal data. Despite VOLLER FILTERS UK taking necessary information security measures, if personal data is damaged as a result of attacks on Our Website and system, or if they fall into the hands of third parties, VOLLER FILTERS UK will immediately notify you and the Personal Data Protection Authority and take necessary measures.

Retention Periods for Personal Data

In determining the retention and destruction periods of your personal data obtained in accordance with the legislation to which VOLLER FILTERS UK is subject, we use the following criteria:

If a period is stipulated for the retention of the personal data in the relevant legislation, we comply with this period. If no period is stipulated, we retain your personal data for a maximum of 10 (ten) years. At the end of this period, if we have no legitimate interest in retaining these data, we will destroy or anonymize the data in accordance with the relevant legislation. If, for example, we have an obligation to retain these data for certain periods/permanently as in e-commerce legislation, we also consider these in the destruction periods.

Personal data obtained by VOLLER FILTERS UK in accordance with the legislation to which we are subject will be destroyed by VOLLER FILTERS UK ex officio or upon the application of the data subject in accordance with the relevant legislation when the purposes of processing the personal data specified in that legislation cease to exist.

Children's Privacy

VOLLER FILTERS UK does not knowingly collect or use personal data from children (under 18 years of age) on Our Website. We do not allow children to contact VOLLER FILTERS UK, visit Our Website, and/or share data online or offline within our knowledge.

Your Rights Under GDPR

You have the following rights regarding your personal data by applying to VOLLER FILTERS UK through the official email address [email protected], the official phone line +44 (0) 20 8731 5262, or the address Suite 310, Stanmore Business & Innovation Centre, Howard Road, Stanmore, London, HA7 1GB:

• To learn whether your personal data is processed or not,
• If your personal data is processed, to request information,
• To learn the purpose of processing and whether it is used in accordance with its purpose,
• To learn the third parties to whom your personal data is transferred domestically or abroad,
• If your personal data is incomplete or incorrectly processed, to request its correction,
• To request the deletion and/or destruction of your personal data within the scope of GDPR,
• To request notification of the transactions made to third parties regarding your personal data in accordance with subparagraphs (e) and (f) above,
• To object to a result against you arising from the analysis of your personal data exclusively through automated systems,
• To demand compensation for damages in case of damage due to illegal processing according to the law.

Although you exercise the above legal rights, we will retain certain personal data in accordance with GDPR and related legislation within the scope of service contracts, record-keeping obligations, and other legal obligations.

Use of Cookies and Other Tracking Technologies

Cookies are small text files or information stored on your computer or mobile device when you visit Our Website. Within the framework of legal obligations, VOLLER FILTERS UK collects, processes, shares, and securely stores your browsing information for purposes and within the scope determined by this Privacy and Cookies Policy, without being used outside the purposes and scope defined by this Privacy and Cookies Policy. After entering a data field on Our Website, VOLLER FILTERS UK can remember your personal data, such as frequently visited sections, through cookies or other technologies. These technologies allow us to provide better service, personalize Our Website based on visitor preferences, compile statistics, analyse trends, and manage and improve our website for such purposes. Some sections of our website may not function without using these passive information collection technologies.

Types of Cookies

We use session cookies and persistent cookies on Our Website. A session identification cookie expires when you close your browser. Persistent cookies, on the other hand, remain on your hard drive until you delete them or until their expiration dates. You can remove both session cookies and persistent cookies by following your internet browser's instructions. Some internet browsers allow you to limit or even block the use of cookies and other tracking technologies. Please refer to the information provided by your internet browser to learn about these options. If you refuse persistent cookies and/or session cookies, you can continue to use Our Website. However, you may not be able to access all features of Our Website, or your access may be limited.

Third-Party Cookies

You may have allowed third parties such as our business partners, advertising platforms, social media platforms, and individuals providing data collection services to store cookies on your devices. To learn more about these cookies, please review the privacy policies and/or Cookies policies of these third-party organizations and institutions.

Updates to the Privacy and Cookies Policy

All visitors are deemed to have read and accepted this Privacy and Cookies Policy. Except for the exceptions specified in the legal legislation, VOLLER FILTERS UK reserves the right to unilaterally change this Privacy and Cookies Policy without prior notice. If there are changes to VOLLER FILTERS UK' privacy practices, you will be notified through the effective date at the top.